ACCESS POLICY
PHOTO ARCHIVES COLLECTION ACCESS POLICY
- All patrons will request photo collections using the call slips provided in the reading room.
- Collections will be retrieved by CCHS staff (photo archivist or library staff).
- All staff and patrons must wear the clean white cotton gloves provided by CCHS to handle photographic collections.
- Patrons may only take notes in pencil when handling photographs.
- All patrons will access the photo collections in the library reading room. Patrons requesting to view glass plate negatives, lantern slides or glass stereo transparencies, must make an appointment to view the material on the photo archives department light table, with the assistance of the photo archivist.
- Patrons requesting to see cased photographs (daguerreotypes, ambrotypes, tintypes), photographic jewelry, opalotypes or ivorytypes will require the assistance of the photo archivist. The photo archivist will retrieve, interpret and handle the collections for the patron.
- Original photographs can be photocopied for reference purposes. Each photocopy will be stamped with the CCHS identification stamps by the staff. Some original photos may not be copied if they are in fragile condition or if they are one of the following: daguerreotypes, ambrotypes or tintypes in cases, stereographs on curved (warped) mounts, fragile photo albums with warped pages, glass plate negatives, lantern slides, glass stereo transparencies or salted paper prints. Some oversize photos are too large to be photocopied successfully.
- Photographs cannot be “borrowed” by the public for reproduction purposes. CCHS does not permit patrons to use digital camera or personal scanners to make their own reproductions according to the patrons’ need. refer to CCHS photo reproduction policies for more information.
Fair Use Statement
WARNINGS CONCERNING COPYRIGHT RESTRICTIONS: The copyright law of the United States (Title 17, U.S. Code) governs the making of photocopies or other reproductions of copyright material. Under certain conditions specified in the law, libraries and archives are authorized to furnish photocopies or other reproductions of copyrighted works. One of these specified conditions is that the photocopy or reproduction is not to be “used for any purpose other than private study, scholarship, or research.” If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of “fair use,” the user may be liable for copyright infringement. This institution reserves the right to refuse to accept an order if, in its judgement, fulfillment of the order would involve violation of copyright law. The granting of permission to publish by the Society does not absolve users of materials from securing permission from copyright owners and payment of such additional fees as the owner may require if the Society does not own copyright or if the material is not in the public domain. Applicants assume all responsibility for questions of copyright and invasion of privacy that may arise in copying and in the use of the photographic copy.